For VP of Sales & Heads of SDR
Your team meets 500 prospects a month. How many land in CRM the same day?
Branded digital cards on every rep's lock screen. AI badge scanning at every booth. Native CRM sync with owner-ID stamped at creation. The gap between handshake and pipeline collapses from days to minutes.
The conference math you don't want to do
Three ways your events budget is leaking pipeline.
$40k
Per conference, half of it lost.
Booth, flights, swag - the all-in number per major event. Half the leads your reps collected never make it into Salesforce because the cards got laundered or Sunday-night data entry never happened.
5.5h/wk
Per rep, on data entry.
Multiply across 30 reps and you're paying for a full FTE every week to type names into the CRM - usually after the lead has cooled and the sequence is too late.
30%
Of contacts: source = "Unknown".
Manually entered contacts almost never get the lead-source field filled. Your funnel report calls 30% of revenue "Unknown" - every quarterly board review starts with "we can't actually tell."
How HeyDrop closes the gap
A three-piece kit for the entire team, not a single-rep app.
Card on every rep's lock screen. Apple and Google Wallet pass with brand-locked template - colors, fonts, layout enforced at the org level. The recipient saves your contact in one tap. No "install our app." No prospect friction.
AI scanner in every rep's pocket. Point at a paper card or conference badge. Name, title, company, email, phone extracted in ten seconds. Auto-tagged with the event. Owner ID set to the scanning rep. Zero Sunday-night typing.
Native HubSpot CRM sync with attribution baked in. Lead lands in HubSpot (Salesforce / Pipedrive next) within 30 seconds - owner ID assigned, lead source = event name, dedup'd against existing contacts. The funnel report finally tells the truth.
Built for the team, not the individual
What your reps and your RevOps lead actually feel.
The features sales managers tell us moved the number, not the ones that look good in a deck.
Brand-locked template
One card design across the team. Colors and fonts enforced at the org level. Brand drift becomes structurally impossible.
AI badge scanner
Snap a paper card or event badge. Name, title, email, phone in ten seconds. Auto-tagged with the event name.
Native CRM sync
HubSpot today (bidirectional). Salesforce, Pipedrive, Dynamics next. Owner ID stamped at creation. Dedup baked in.
Per-rep ROI dashboard
Cards shared, scans done, leads created, attribution by event. Manager pipeline review is one report, not a project.
30-second offboard
Rep leaves the team - admin clicks deactivate. Card goes generic, wallet updates, CRM token revoked. Audit-clean.
Privacy by default
No viewer analytics surfaced. Your prospects are not tracked, profiled, or geofenced. Procurement-friendly.
What changes for the sales org
From the rollout call to the next QBR.
Week 1
30 reps, 30 brand-locked cards live.
SSO connected, brand template approved, bulk import done. First demo cohort runs the next event with HeyDrop instead of paper.
Quarter 1
Lead-to-touch time drops to 6 hours.
Median from physical handshake to first sequence email goes from 4 days to 6 hours. Conversion on event leads jumps because urgency is preserved while it still matters.
Year 1
3× pipeline from same events budget.
Same conferences, same headcount, same booth - three times the qualified opportunities. The cost-per-lead from physical events finally rivals digital.
300%+
Average lead lift at events
5.5h/wk
Reclaimed per rep
<30s
Scan to CRM-ready
Live
HubSpot bidirectional sync
From sales leaders
Teams who stopped losing the conference.
“HeyDrop helped our sales team capture 3x more leads at CES 2026. The AI scanner is a game-changer for conferences.”
“We rolled out HeyDrop to 200+ employees in a week. Consistent branding, zero IT headaches.”
A real workflow
SaaStr 2026, two SDRs, three days, 240 leads.
Day-by-day: how a real conference becomes a clean pipeline by the time the team's flight lands home.
Day 1 evening
Two SDRs each scanned 40 cards during booth shifts. At dinner, batch-scan the rest from the booth folder - five seconds per card. By 9 p.m., 80 leads are in HubSpot tagged "SaaStr 2026", owner ID stamped per rep.
Day 2 morning
RevOps wakes up to a fresh segment. Sequence "Great talking yesterday at SaaStr" auto-fires at 10 a.m. local for each lead's timezone. First demos booked before the afternoon keynote.
Day 4 home
Saturday flights land. Pipeline is mid-funnel. First demo booked Sunday for Tuesday. Conference ROI calculated and reported by Monday standup - including which booth shifts converted best.
Procurement-friendly
A platform InfoSec can sign off on.
EU-hosted infrastructure, encryption in transit and at rest, scoped OAuth (we hold tokens, not passwords), full audit log, GDPR data-subject controls, Google + Microsoft SSO live. SCIM, SAML, and SOC 2 on the published roadmap. See the Trust Center.
- Per-rep dashboard for managers - pipeline review takes minutes, not days.
- 30-second offboard - card revoked, wallet wiped, CRM token killed.
- No viewer analytics surfaced - prospects don't get tracked or profiled.
Roll it out this quarter
Equip your sales team in under a week.
Small Teams from $2.99/card/month (5+ seats). Medium Teams $1.99/card/month (50+ seats). Enterprise custom for 100+.
Sales-leader FAQ
FAQ
How quickly can a 30-rep team be live?
Under one week from contract to last card live. Day 1: SSO and brand template approved. Day 2–3: bulk import + cards generated. Day 4–7: communications + activation. Reps typically share their first card within 48 hours of getting the welcome email.
What's the realistic lift on event leads?
Customers commonly report 3× more captured leads from the same conference calendar - driven by zero data-entry friction (AI scanner) and zero post-event lag (real-time CRM sync). The lift compounds because conference urgency is preserved while it still matters.
How does HeyDrop handle owner-ID assignment in HubSpot/Salesforce?
Every contact created via a rep's card share or AI scan is auto-assigned to that rep's CRM owner ID at creation time. RevOps stops chasing ownership at quarter-end because attribution was right at the source.
Can I lock branding so reps can't change colors or fonts?
Yes. The admin defines a brand-locked template - colors, fonts, logo, layout, mandatory fields. Reps edit only what you allow (typically name, title, photo). Your brand walks into every booth as one company, not 30 versions.
What happens when a rep leaves the team?
From the admin panel, deactivate the user. Their card returns to a generic page; their wallet pass updates over the air; their CRM sync token is revoked. The 30-second action that used to be a six-month security risk.
How do you measure rollout ROI per rep?
Admin dashboard shows: cards shared, scans per rep, events attended, leads created in CRM, source attribution. Per-rep, per-event ROI is one report, not a quarterly retro project.
Does HeyDrop integrate with our SDR sequence tooling?
Yes. Native HubSpot integration writes contacts straight into HubSpot, where Outreach, Salesloft, and Apollo pull lists. Salesforce, Pipedrive, and Microsoft Dynamics ship next on the same architecture. Zapier covers everything else.