For RevOps & Salesforce admins
Reclaim 5.5 hours per rep per week.
HubSpot today. Salesforce, Pipedrive, Dynamics next. Zapier for the rest. Bidirectional, owner-aware, dedup-safe.
The CRM-hygiene tax
The CRM-hygiene tax.
5.5h/wk
Per rep, on data entry.
Industry average. Multiply by your headcount. That's a full FTE per twelve reps doing nothing but typing names into Salesforce - usually after the lead has cooled.
~30%
Of leads with no source.
Manually-entered contacts almost never get the lead-source field filled in. Your attribution report calls 30% "Unknown." Every quarter board review starts with "we can't actually answer that."
2×
Duplicate contacts.
Same prospect, two reps, two contact records, two sequences emailing them at once. The prospect notices. The deal dies. Cleanup eats an analyst's whole week, twice a year.
How the sync works
Bidirectional. Owner-aware. Dedup-safe.
Native, not webhook-glue. HubSpot integration is a real OAuth app with field-level mapping, list-membership sync, activity-history writes, and webhooks both directions. Salesforce, Dynamics, and Pipedrive ship next on the same architecture. Zapier covers everything else with one webhook.
Owner ID stamped at creation. When a rep scans a card or shares their HeyDrop card, the resulting CRM contact is auto-assigned to that rep's owner ID. The end-of-quarter attribution chase doesn't happen because attribution was right at the source.
Dedup before insert. Email primary, phone secondary. If we find a match, we update - never duplicate. New fields (event tag, scan source, latest note) merge into the existing record. Two reps scanning the same prospect at the same booth produces one clean record with both reps as activity contributors.
Capabilities
What's in the box.
The things a RevOps lead checks for in a procurement review - and the things a sales manager actually feels.
Bidirectional sync
Edit in HubSpot, see it in HeyDrop. Edit in HeyDrop, see it in HubSpot. Tags, lists, notes, owner ID - all mirror.
Owner ID assignment
Contact auto-assigned to the scanning rep at creation time. No end-of-quarter ownership cleanup.
Lead source attribution
Every HeyDrop contact carries a lead source - 'AI scan', 'card share', or your event tag. Funnel report finally honest.
Deduplication
Email primary, phone secondary. Match found = update, not duplicate. Cleanup eats no one's quarter.
Zapier for the long tail
6,000+ apps via one webhook. The CRM you use that nobody else has heard of is also covered.
CSV / Excel anytime
On every plan including Starter. Export the full contact list with tags, notes, and source. Data is always yours.
What changes for RevOps
From the first OAuth click to the next QBR.
Day 1
HubSpot connected in under 3 minutes.
RevOps clicks Connect HubSpot. OAuth pop-up. Field-mapping defaults accepted. Live within the same lunch break it took to read the docs.
Quarter 1
"Unknown" lead source drops to 5%.
First quarter with HeyDrop sync. Attribution report finally trustworthy. Marketing knows which conferences sourced revenue. Budget gets reallocated honestly for the first time.
Year 1
5.5 hours per rep per week, back.
Across a 30-rep team that's 165 hours weekly - four FTEs of capacity reclaimed for actual selling. The CRM line item now creates revenue instead of consuming it.
5.5h/wk
Reclaimed per rep
Live
HubSpot bidirectional today
6,000+
Apps via Zapier
<3 min
Setup time
Used by RevOps teams
Pipeline you can finally trust.
“HeyDrop helped our sales team capture 3x more leads at CES 2026. The AI scanner is a game-changer for conferences.”
“We rolled out HeyDrop to 200+ employees in a week. Consistent branding, zero IT headaches.”
A real workflow
Shutter click to closed-lost. 18 months in.
SDR scans a badge at SaaStr. The next 18 months of that lead's lifecycle in CRM, with HeyDrop in the loop:
Hour 1
Badge scanned at the booth. Contact created in HubSpot with: owner = scanning SDR, lead source = "SaaStr 2026", list membership = "Conference 2026 Q2", note = "discussed enterprise SSO." Sequence enrollment auto-fires.
Month 3
AE updates the deal record in HubSpot with new stakeholder. Stakeholder syncs back into HeyDrop as a new related contact under the same account. Both systems show the same picture; nobody has to reconcile.
Quarter 4
Marketing pulls revenue by lead source. SaaStr 2026 is honestly attributed because every contact got the source stamped at scan time - not invented after the fact. Budget for SaaStr 2027 is approved on real data.
Procurement-friendly
The security review checks out.
EU-hosted infrastructure. Encryption in transit and at rest. Scoped OAuth tokens - we never store CRM credentials. Audit log of every sync event. Full GDPR controls including data export and deletion. See the Trust Center.
- Scoped OAuth - we hold a token, not a password.
- Sync activity log per contact, per direction, per timestamp.
- Median sync latency under 30 seconds for native CRMs.
Ship the integration this week
Reclaim 5.5 hours per rep, per week.
HubSpot integration on Pro and Teams plans. CSV export on every plan including Starter.
RevOps FAQ
FAQ
Which CRMs does HeyDrop sync with natively?
HubSpot is fully live (bidirectional with field-mapping, owner ID, lead source, list membership). Salesforce, Microsoft Dynamics 365, and Pipedrive are on the integration roadmap. CSV/Excel export is live and reliable. Everything else routes via Zapier (6,000+ apps) with a one-webhook setup.
Is the sync bidirectional or one-way?
On HubSpot: fully bidirectional. A contact edited in HubSpot updates HeyDrop; a contact edited in HeyDrop updates HubSpot. Tags and list memberships flow in both directions. Note fields write to HubSpot's activity history. Other native integrations are scoped to bidirectional at launch.
How does owner ID assignment work?
When a rep scans a card or shares their HeyDrop card, the resulting contact in HubSpot is auto-assigned to that rep's HubSpot owner ID. RevOps doesn't have to chase ownership at the end of the quarter - it's stamped at creation time.
What about lead source - does it map cleanly?
Yes. Every HeyDrop-originated contact carries a lead source: 'HeyDrop card share', 'AI scanner', or a custom event tag (e.g. 'Web Summit 2026'). Maps to HubSpot's lead source field on creation. Funnel reports finally have honest attribution.
How is deduplication handled?
We dedup on email primary, then phone secondary. If a contact already exists in HubSpot, we update instead of creating a duplicate - and merge new fields (event tag, scanned-from, owner ID) into the existing record. No more two Sarah Chens in your contacts.
How long does setup take?
Native HubSpot OAuth: under 3 minutes. Click 'Connect HubSpot' in HeyDrop settings, authorize, choose default field mappings, done. Zapier path is similar - install the HeyDrop Zap, point it at your endpoint of choice.
Does it work or only on paid plans?
CSV export is on every plan including Starter. Native CRM Sync (HubSpot today, Salesforce/Pipedrive next) is on Teams plans by default and on Pro as an add-on. Zapier integration is also on Pro and above.